When it comes to send large files there are several tools and services on the web designed to overcome the limitations of standard email providers and to allow any person with no technical knowledge to transfer big files with ease. In this MasterNewMedia guide I have personally collected and reviewed the best tools out there that you can use to to collaborate on files of any size.
You may wonder why you need a specific service to send big files. Can't you simply attach your files to a standard email message? Unfortunately no, you can't, because standard email providers forbid you to send files above a certain size (typically 20MBs). Larger files, in fact, would be too heavy to handle for the email provider and they may clog up the inbox of your recipient.
There are three main categories of services that allow you to transfer large files over the Internet
- P2P tools: You establish a direct connection with the computer of another person and you send your files in real time. You can transfer files of any size, without restrictions, but both the receiver and the sender must be online at the same time. P2P tools are always free to use (ex. Skype).
- Online storage services: You upload your files to a service that provides you with online storage space. Since each file you upload to an online storage space is identified by a unique Internet address, sharing that address will allow other people to download your files. Online storage services are both free and paid (ex. Dropbox)
- Special email clients: You send an email message via a special service that allows you to upload bigger files than those allowed by standard email providers. Generally, these special email clients set an expiry date for the recipient to collect the files. Special email clients are both free and paid (ex. FileMail)
Here the guide on the best collaboration tools and services to send large files:
SendRail is a free application (for Mac - soon for PC too) which allows you to share one or more files with anyone of your Facebook (via inbox messages) and GMail contacts. You need first to personally invite your FB contacts that you want to send large files to, and then you can start sending them any file in a peer-to-peer file-transfer fashion. There is no limit to the size or number of files you can send. You need to register using your Facebook account to utilize this service.
ShareFile is a corporate online service where you can upload and share your files up to 10GB with your colleagues and co-workers. Four types of plans are available: Basic ($29.95/month - for two users, 5GB storage capacity), Professional ($59.95/month - for 10 users, 10GB storage capacity), Corporate ($99.95/month - for 20 users, 20GB storage capacity) and Enterprise (contact ShareFile staff for prices and features). All plans include a free 30-day trial. You need to have an account to utilize the service.
File Bouncer is a web-based file uploader that you can use to store and
transfer files up to 100MB with the free version or up files as large as 1GB
by paying for a Premium plan. Files can be uploaded either in a secure (SSL)
or an unsecured fashion and there are four types of plans available: Free (250MB of storage capacity per month), One-time ($0.99/5GB monthly storage capacity), Monthly ($1.99/5GB storage capacity per month) and Corporate ($9.99/5GB monthly storage capacity and file transfer for up to 5 users). You need to register to use the service.
File Convoy is an Internet-based service that allows you to upload, store and share your files up to 2GB entirely for free. You can send a maximum of ten files simultaneously to more than one user. Files will be stored in the system for up to seven days before deletion. You don't need to register to use the service.
GoAruna is a free online service that allows you to transfer and store files up to
250MB without even registering. Registered users can freely send and store files
of up to 4GB in size. Three premium plans available: Lite (4GB file size, 2GB storage space available), Personal (4GB file size, storage space options: 20GB/$4.97, 50GB/$9.97 and 150GB/$29.97) and Business (4GB file size and 350GB storage space for five users: $74.99).
Spider Send is a free web-based facility that you can use to transfer files up to 100MB for multiple receivers. Files will be removed after five days in the free plan. You can also upgrade to a paid version and share files up to 2GB. You don't have to register to send your files for free, but you need to open a free account to use the premium functions of Spider Send. Prices range between $0.49 (30-day plan, 14 days before files removal) and $0.99 (200-day plan - unlimited time storage).
Auexport is a free web-based service which allows you to share up to three files (2GB each) at a time. There are three plans available you can choose from: Free (2GB file size, no storage space available and no registration required), Registered (2GB file size and 30GB storage space) and Premium (5GB file size and 200GB storage space). The Premium plan is the only paid option and prices range from $2.99 (valid for one day) up to $69.99 (valid for one year).
FileGenius is a paid online secure file transfer service designed for corporate business users. The service allows you to upload and share files as large as to 2GB. All operating systems are supported and a 128/256-bit SSL encryption protocol is applied to all file transfers alongside a full anti-virus checkup. The service also provides unlimited bandwidth and white label personalization of the look and feel. A free 14-day trial version of the service is immediately available. Pricing plans start at $159 (for one month and 20GB storage capacity).
SharURL is a web-based file uploader that you can use to share files up to 2GB for free. You can upgrade to a premium account and have more storage space and higher data transfer capacity. SharURL offers three pricing plans: the small plan for personal use ($5/year) with 5GB file size, the regular plan for professional use ($8/year) with 10GB per file and the business plan ($16/year) and 20GB file size. You need to create an account to utilize the service.
To share your files with SharURL, just sign in, select the file you want to upload and then, copy the URL generated to share with your friends and peers.
Files2U a free Internet-based service where you can upload and share files up to 2GB with friends, family and co-workers. You can send up to five files at a time and all your uploads will be stored on the service for 48 hours. You don't have to register to utilize the service.
To transfer your files using Files2U, select one or more files from your computer and add your name, e-mail address and the e-mail of the recipient. You can send files to more than one receiver simultaneously.